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Terms and conditions - in-person attendance

2022 FALL FESTIVAL BOOKING TERMS AND CONDITIONS

PLEASE READ THE INFORMATION BELOW CAREFULLY

Pre-registration is necessary: It is necessary to have booked and paid in full prior to arrival at the festival.  

Booking Confirmation & ID: You will receive an email confirming the details of your booking and payment: Please keep this safe as you will be required to show either a paper or digital copy upon arrival. If you are not able to show your confirmation letter you will be required to show some form of photographic identification (eg passport or National ID card) in order to register onsite.

Bookings cannot be transferred to another person.

How to Make a Booking: Step by Step instructions can be found on the How to Book page.

Covid-19: You are strongly advised to take out travel insurance to cover any losses in the event of being unable to travel to and attend the festival for any reason, but in particular in case of Covid-19.  It is your responsibility to ensure that you can meet the travel requirements at the time of the festival of both your home country and the USA (and any other country that you may transit through).  

Please read carefully the cancellation and refund policy below.

Deposit, Balance Payment & Refund Policy: NKT-IKBU has contracts with many suppliers, therefore the following conditions apply. 

Refund Policy: Please read the following information carefully (all dates/times refer to EDT time).

Festival Fee

• Bookings made on or before 30 September: A minimum 25% deposit is required at the time of booking.  Bookings without the minimum deposit will be cancelled automatically after 72 hours, after which it will be necessary to make a new booking.

• Bookings made on or after 1 October:  require full payment at time of booking.

• Cancellations: 25% deposit is non-refundable in case of cancellations up to 48 Hours before the start of the festival (19:30 EDT time 12 October), after this the Festival Fee is fully non- refundable.

Accommodation (KMC New York)

The following conditions apply to all accommodation at KMC New York, except for camping in own tent which are subject to the same conditions as Festival Fee above.

• Bookings made on or before 30 September: A minimum 25% deposit is required at the time of booking.

• Bookings made on or after 1 October:  require full payment at time of booking.

• Cancellations: 25% deposit is non-refundable in case of cancellations up to and including 30 September. From 3 October the accommodation fee is non-refundable unless we can resell it.

Meals

• Bookings made on or before 30 September: A minimum 25% deposit is required at the time of booking.

• Bookings made on or after 1 October:  require full payment at time of booking.

• Cancellations: 25% deposit is non-refundable in case of cancellations up to 48 Hours before the start of the festival (19:30 EDT time 12 October), after this the meals are fully non- refundable.

Airport Shuttles & Offsite Shuttles

• Payment: Full payment required at time of booking – this will automatically be calculated when you make your booking.

• Cancellations: 25% deposit is non-refundable in case of cancellations up to and including 14 September. From 15 September shuttles are non-refundable unless we are able to resell your seat.  If there is insufficient demand for a bus at a particular time, we will notify you in writing, in this case the fee paid will either be credited against your remaining Festival balance, or if you have a zero balance, we will refund you in full. We regret that Airport and Hotel Shuttles are not wheelchair friendly.

Any non-refunded fees arising from cancellations are donated to the NKT-IKBU International Temples Project.

Exceptions: May be made in cases of sickness or bereavement; you should apply by e-mail to the NKT Treasurer treasurer@kadampa.org within 2 weeks of the end of each Festival. This applies to Festival Fee and onsite accommodation only and does not apply to meals or transport.

Early Arrivals and Late Stays: On-site accommodation is available to book for 1 night before the start of the Festival. Late stay guest bookings are not available. Accommodation will be available post-Festival only for those who wish to volunteer to help with the take-down and clear-up. 

Children and Young Adults

Children (15 and under)  are welcome to attend the Festival however, some special conditions apply. Please see Festival Kids page for more information. Please note that 2 responsible adult carers must be nominated for all children’s bookings, and bookings can only be confirmed on receipt of the required photographs of the 2 adult carers. Due to the public nature of the Festival, children’s safety and welfare is the responsibility of their nominated responsible adult carers at all times.  NKT-IKBU does not assume responsibility for children attending the Festival.

Young Adults (16 & 17 year olds) 16 & 17 year olds must be accompanied by an adult 18 or over. The name of the accompanying adult is required at booking. Young Adults cannot be accommodated in shared room or dormitory accommodation.  They may stay in twin or double accommodation if their nominated responsible adult is also sharing the room. 16 and 17 year olds are charged as adults.

Special Festival rates apply for children:

Children's Festival Fee: 0-7 FREE, 8-15 years – 50% discount, 16+ years – full adult price.

Children's Accommodation: Due to the nature of the event accommodations, children aged under 16 will not be able to stay in indoor accommodation.

Children aged under 16 who are camping (in their parents’ own tent) are free of charge. It is not permitted for those under 16 to sleep in their own tent, but must share with an adult family member/nominated carer.

In general children aged 3 or under who are camping in a pre-erected tent are free of charge and children aged 4 and over will be counted towards the maximum occupancy of the tent.

Children’s Meals:  Children’s portions are available for those aged 12 and under will be charged at 50% of the full price.

The Courses You Will Attend: The 2022 Fall Festival begins on the evening of 14 October and will end with the lunch on the final day, Thursday 20 October – see Program page on website for more info.

Translation Facilities: All Festival Teachings, Meditations and Retreat Sessions are conducted in English. We can provide simultaneous translation into French, German, Spanish & Portuguese. Other languages may be provided subject to demand and availability of a translator. Whilst we cannot guarantee, we will try our best to facilitate other languages. Please book in advance as space is limited.

Special Needs: Wheelchair accessible toilet and shower facilities are available. Access to the Temple and main building is ramped but we regret some areas of the property are inaccessible to wheelchair users.

Hard of hearing assistance is offered in the Temple, please select this option when booking.

Please notify us in advance by e-mail or letter if you have special needs. In particular, if you are a wheelchair user, or require additional seating space in the Temple, please indicate this on your booking form in the special requests section. This will help us to allocate the correct space in the Temple.

If you require more information about access or other facilities please email the welfare team who will try to assist you. welfare@kadampafestivals.org

Parking: Parking spaces are very limited at KMC NY, but shuttle buses will travel regularly back and forth from local parking lots.  If you are disabled and need parking space onsite, please select disabled parking option. Note disabled parking spaces are limited and will be offered on a first come basis.  You must show your parking permit on entrance to the parking lot, and it must be clearly displayed at all times.

Audio Recordings: Audio recordings are of the teaching sessions only and do not include the guided meditation or retreat sessions and can be purchased at the time of booking or added to your cart later up to one month after the Festival. The final date for purchasing audio recordings is 20 November 2022.  Recordings may be purchased for whole of the Festival, or weekend only (Fri – Sun). You must have booked to attend the necessary sessions.  Recordings are for the sole use of the registered recipient and should not be shared.